Board Meeting Minutes

DeRuyter Free Library

Board of Trustees Meeting

                              March 12, 2018

Amy Downs called the meeting to order.
Annual meeting.
Attendance taken – All present.
Secretary’s Report- Minutes approved as written.
Treasurer’s Report was presented for both January and
February. Approved.
Director’s Report- Book club time was discussed to possibly open up to new attendees; working professionals
could attend a later evening session. Upcoming events: Create your Own Shamrock, Peep show, Pop-up Grocery
Tour, and Book Club. Also discussed changing the dates of the Defensive Driving course per patron request.

OLD BUSINESS
Gerald’s Idea- Work is underway- Contractor Peter Vervaet is working on building the shelves.
Drop Box- Aurora presented several options yet measurements of door swing delay vote of purchase. Aurora will
present again next meeting.

NEW BUSINESS 
Book of Donations- Needs updating, Heidi will update through current.
ADJOURNMENT
Heidi made a motion to adjourn, 2 nd by Amy.

Next meeting April 9, 2018
Respectfully submitted,
Heidi Ouderkirk

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DeRuyter Free Library

Annual Meeting of the Board of Trustees

March 12, 2018

Amy Downs called the meeting to order.
Attendance taken ~ All present.
The minutes of the 2017 annual meeting were reviewed and accepted as written.
Treasurer’s report was presented and accepted. Overall expenses less than budgeting while
income was higher.
Election of Board Members – No new members to elect at this time.
Jean Whalen has finished her second five year terms. We sincerely thank her for her service and
wish her well.
The Slate of officers for 2018 was presented as follows:
Amy Downs President
Maurine Brown Vice President
Pat Finnie Treasurer
Heidi Ouderkirk Secretary
Jennifer made a motion to accept change in officers, Jean offered second.
Heidi made a motion to adjourn, 2 nd  by Pat.

Respectfully Submitted,
Heidi Ouderkirk

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DeRuyter Free Library
Board of Trustees Meeting
December 11, 2017

Jean Whalen called the meeting to order.
Attendance taken –All Present
Secretary’s Report- Minutes approved as written.
Treasurer’s report was presented and accepted.
Director’s report – Attendance year over year has increased
tremendously, 81 more patrons November 2017 vs 2016 and
circ is up by 320. 170 Cards were created for the Cards for
Troops Program in November. Upcoming events are School library field trip, Canal Boat Program, Charlie Brown
Christmas Tree ornament Contest, and Book Club (The Christmas List)

OLD BUSINESS
2018 Budget- reviewed as written. Broke into Executive committee to discuss merit increase, approved increase
and adjusted budget accordingly. Jean made motion to approve, 2 nd by Heidi, all in favor.
Library Director Evaluation: Broke into Executive committee to discuss financial impact to budget for merit
increase to start in January. Also discussed general tone of evaluation, areas of opportunity along with overall
annual successes.
Wood Floors: Tabled until installation of a 220 outlet. No updates
Drop Box/Shelving Donation: In process of obtaining quote for Shelving in history room- two local contractors
coming this week. Also reviewing drop box options.

NEW BUSINESS 
Volunteer Appreciation Holiday Bonus: Agreed to purchase $10 Big M gift certificates as token of appreciation to
our volunteers.
Board Term sheets reviewed. Jean Whalen’s term expires in February 2018. Brief discussion of recruitment of
additional board members.

ADJOURNMENT
Jean made a motion to adjourn, 2 nd by Pat.

Next meeting January 8, 2017
Respectfully submitted
Heidi Ouderkirk

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DeRuyter Free Library
Board of Trustees Meeting
November 13, 2017

Amy Downs called the meeting to order.
Attendance taken –All Present
Secretary’s Report- Minutes approved as written.
Treasurer’s report- Pat made some changes within investment
portfolio to minimize loss. Reviewed income/expense for
month.
Director’s report – Circ broke 1000 mark at 1081! Overall
another excellent month! Preschool story time is doing very well- double the numbers of last year. Upcoming
events are Saga program, Sensory Play, Pop Up Grocery Tour, and Book Club. Cards for Troops has three dates
this November and the high school Honor Society will be participating.

OLD BUSINESS
Library Director Evaluation: Amy and Aurora will meet to share feedback.
2018 Budget: discussed each category, some suggested changes. Bring to next meeting for vote.
Wood Floors: Tabled until installation of a 220 outlet.
Drop Box/Shelving Donation: Aurora presented a few options she was able to find online reasonably priced. Jean
and Aurora will talk to a local craftsperson about the opportunity to have one made local, get an estimate on cost
associated. Shelving is still awaiting additional estimates.
Charter- Received confirmation that will be complete and effective January 2018.

NEW BUSINESS
Easy Reader- Aurora would like to present books in different manner such as a plastic display case to make them
easier to find and shelve.
New Member- Pat made nomination to add Jennifer Jones (DCS librarian) to the Board of Directors, Jean Whalen
2nd. Jennifer Jones agreed to serve.

ADJOURNMENT
Heidi Ouderkirk made a motion to adjourn, 2nd by Jean Whalen.
Next meeting December 11, 2017
Respectfully submitted
Heidi Ouderkirk

 

 

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DeRuyter Free Library

Board of Trustees Meeting

October 16, 2017

Amy Downs called the meeting to order.

Attendance taken –Pat Finnie Missing

Secretary’s Report- Minutes approved as written.

Treasurer’s report- Treasurer not in attendance at meeting; will provide updated numbers via email.

Director’s report – Overall a successful month. Aurora has several events this month such as Dementia Program, Bell Witch presentation, and several events for Halloween such as an Escape Box, crafts, and trick or treating. Aurora shared Tax Cap information with Board. September had great attendance for Preschool Story Time, 41 children and 24 adults.

OLD BUSINESS

Library Director Evaluation- On hold, awaiting completion of questionnaire by all.

Wood Floors: Tabled until installation of a 220 outlet. Dan Degear agreed that next time an electrician was in building, he would have an outlet installed.

CD/DVD cleaner has arrived and works great.

NEW BUSINESS 

2017 Budget- On hold – Treasurer absent

Drop Box- Gerald proposed donation to the American Legion for flag destruction holding place. Logistics and cost involved discussed with purchasing a new book drop. Several options were presented and Aurora and Jean are going to research to present next meeting.

Shelving in History Room- Awaiting estimates

Board development- Discussed potential new Board member

Library of the Year- Awards Dinner at Red Mill October 19, 2017- Amy, Aurora, and Jean will attend.

ADJOURNMENT              

Amy Downs made a motion to adjourn, 2nd by Jean Whalen.

Next meeting November 13, 2017

Respectfully submitted

Heidi Ouderkirk

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September 11, 2017

Amy Downs called the meeting to order.

Attendance Taken:  Missing Heidi Ouderkirk.

Secretary’s Report – minutes approved as written.

Treasurer’s Report – approved as presented.

Director’s Report – patron and circulation numbers were down, September events include: rock painting, Jeff Glave art show, book club.

Old Business:

Gerald gave us the name of Peter Vervat as a contractor for the shelves in the history room. Aurora to contact Peter for a quote.  

EZ Pass would only be a $4 profit per pass sold.  The passports would be $25 profit. Aurora will keep working on these to make sure we have all the details.

DeRuyter Library shirts can be given as a gift with a donation of $12 or more. This credit/expense will be listed under advertising.( per accountant advisement)

New Business:

Preliminary Budget – briefly discussed some increases (book purchases, postage,Madison County and Library Services contributions), decreases ( travel). Will discuss details next month.

Changes next meeting date to the 16th. Normal meeting falls on Columbus Day and the library is closed.

DVD/CD cleaner- board approved the purchase for $134.99. All in favor. Will charge $1 per CD/DVD for patrons.

Library Director Evaluation – everyone will fill one out and return to Amy ( including Aurora). Amy will meet with the board and Aurora to discuss the evaluations.  

Jeff Glave art show – scheduled for 9/23.

Reusable vs plastic bags with logo. Aurora to get some more options and get back to the board.  Leaning towards reusable bags.

Adjournment: 1st Pat Finnie       2nd  Jean Whalen

Next Meeting October 16th

Submitted by: Amy Downs

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DeRuyter Free Library

Board of Trustees Meeting

August 14, 2017

Amy Downs called the meeting to order.

Attendance taken: Missing Heidi Ouderkirk.

Secretary’s Report – minutes approved as written.

Treasurer’s Report – approved as presented.

Director’s report –  patron numbers were up and circulation numbers were down. August events include: SRP, pop up grocery tour, book sale at the fair and Alzheimer’s Association presentation.

OLD BUSINESS:

Book sale was a huge success. All the books leftover have been boxed and are waiting to be shipped to Better World Books. Our profit this year was $570.  

Ezpass and passports on hold for now.

DFL volunteer t shirts: Volunteers have gotten their shirts.  They are some leftover. We can sell the remaining shirts for $13-15 depending on the size.

NEW BUSINESS:

NYS Family Paid Leave Act – ok to start deductions now. Information sheet included in the meeting packet.

New purchases for story hour – New format for Aurora to use. Boxed themes prepared ahead of time.

Charter paperwork needs to be resigned and resubmitted. Some of the wording needed to be changed in order for the document to read the same throughout.

Library director review – will start the review process at the next meeting.

Aurora has asked that the credit card limit be raised to $1000.00 instead of $500 per month. The board agreed.  Amy to contact the bank.

Mid York has a traveling collection for the kid/junior/ya/classics areas.  Aurora to get more details for the next meeting.

Adjournment: 1st Jean Whalen    2nd Maurine Brown

Next Meeting: September 11th

Submitted by: Amy Downs

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DeRuyter Free Library

Board of Trustees Meeting

July 10,2017

Amy Downs called the meeting to order.

Attendance was taken: Missing Jean Whalen and Heidi Ouderkirk.

Secretary’s Report – minutes approved as written.

Treasurer’s Report- approved as presented.

Director’s Report- Patron numbers were up but circulation was down. July events planned include: SRP, AARP driving course and Eli Celata book talk and signing.

OLD BUSINESS:

Still waiting on a complete quote for the shelving in the Historical Room.

Shirts with library logo have been ordered. The changing table is here. The new computers have been ordered. ( this ended up being $251 instead of $230)

Aurora is still looking into the EZ Pass information.  ( for the library to sell EZ Pass)

NEW BUSINESS:

Jeff Glave is preparing for an art show.  Will have details at the next meeting.

A sign up sheet for the fair booth will be printed up and made available. Set up will be Thursday starting at 9:00.  The library will be closed that day due to the set up process.  Pat will get the cash box ready.  Mid York will have a “ pop up library” set up 1 of the days of the fair. Amy to verify with Danita about the library space in the Wood building.

Adjournment: Pat made a motion and 2nd by Maurine.

Next Meeting: August 14, 2017

Submitted by Amy Downs

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DeRuyter Free Library

         Board of Trustees Meeting

   June 12, 2017

Amy Downs called the meeting to order.

Attendance taken: Missing: Jean Whalen and Heidi Ouderkirk

Secretary’s report- minutes approved as written.

Treasurer’s report- approved as presented.

Director’s report – patron number was down from last month, but circulation number up. June events include: Arbonne, make a kite, Citizens Bank, book club, summer reading program and an author visit.

OLD BUSINESS

A new contractor ( Matt Mattot) is coming to give us an estimate for the additional shelving in the History Room.

Charter is in final stages of being done.

Drift In certificate for the volunteers will be handed out this week. Certificates are valid for 1 sundae or flurry.

NEW BUSINESS

New computer purchase- Aurora has done the research for 2 new computers. Based on this research, the Acer Chromebox is the best option for the library. Specifications are included in the meeting package.  Cost is $230 per computer.

Baby changing table purchase – It has been brought up several times that it would be helpful to have a changing table in the library. Based on research and discussion, a basic wooden changing table with shelves will be the best option for our needs. Specifications are included in the meeting package.

Library t- shirts with logo- Aurora has gotten a quote for the t-shirts. This quote is included in the meeting package. Our cost would range from $6.50-$9.00 per shirt. The shirts would be for volunteers initially. We discussed using the shirts as a fund raiser as well. We would order a few extras to be used for SRP as well.

EZ Pass- Aurora is still gathering information on selling the EZ Pass in the library.

Passport acceptance facility. Aurora to look into the possibility of offering the public the option of accepting passport paperwork here at the library.

SRP- Six weeks of SRP are planned. Multiple groups have agreed to participate this year, including: DeRuyter Co-op, DeRuyter FFA – Ag Classes, DeRuyter Fire Department, Cornell Cooperative Extension.

Adjournment: Pat made a motion, 2nd by Maurine.   

Next meeting July 10, 2017.  

Submitted by Amy Downs

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DeRuyter Free Library

Board of Trustees Meeting

May 15, 2017

 

Amy Downs called the meeting to order.

Attendance taken –All Present.

Secretary’s Report- Minutes approved as written.

Treasurer’s report was presented and accepted. Chairs for computer desk have been purchased. Annual taxes have been filed.

Director’s report – Overall a successful month. Upcoming events:  May the 4th Be With You (May 4), Erica Bailey Art Show (May 6th), Citizens Bank Workshops (May 9th, May 11th), School Budget Vote (May 16th), Make your Own Playdough (May 23rd), Book Club (May 25th)

OLD BUSINESS

Shelves in History Room- No updates from contractors- Aurora is going to continue to continue to pursue an estimate.

DeRuyter Library Charter- Received confirmation of completion. Payment will be remitted to receive final copy.

Flooring in the Library- On schedule for September, will need to be closed for three days.

NEW BUSINESS 

Volunteer Recognition- Board determined to recognize our wonderful volunteers we will mail them Drift In Gift Certificates yet again this year. Amy will reach out to Randy Wood to coordinate purchase.

E-Z Pass in Library- Aurora would like to explore the option to offer the purchase/set-up of E-Z Pass within the Library. She will look further into it.

Midyork Construction Grant- Amy and Aurora attended a conference to learn more about the Construction Grant offered by Midyork- Suggested we apply for grant funds to complete the History Room Shelving project. We would need proof we are able to pay for half of the estimated project and MidYork will cover the other half of the expense. Awaiting construction estimate.

In Memory of Donations- Future use was discussed and determined that In Memory Book/Journal needs to be updated. Will discuss further in reference to donation funds use, ideas presented, while Aurora will update the Book.

ADJOURNMENT             

Pat Finnie made a motion to adjourn, 2nd by Jean Whalen.

Next meeting June 12, 2017

Respectfully submitted

Heidi Ouderkirk

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DeRuyter Free Library

Board of Trustees Meeting

April 10, 2017

Amy Downs called the meeting to order.

Attendance taken –Pat Finnie and Maurine Brown absent

Secretary’s Report- minutes approved as written.

Treasurer’s report was presented and accepted. Influx of donations in memory of community members.

Director’s report – Preschool attendance increased from last year. Upcoming events: Easter Egg Coloring (April 6th), Citizens Bank Workshops (April 11th & 13th), Squishy Circuits (April 20th), Book Club (April 27th)

OLD BUSINESS

Shelves in History Room- No updates from contractors- Amy will check with Gerald regarding status.

DeRuyter Library Charter- Draft was completed and suggested edits have been submitted. Aurora has reached out several times unsuccessfully- no update as of yet.

Chairs Update- Previously approved chairs’ shipping exceeded budget for purchase- will reconsider alternative options such as brick and mortar furniture stores or substitute online stores. Hope to bring

 NEW BUSINESS 

Coat Rack- Three options presented for volunteer and patron usage. Option two with the Black finish and umbrella holder selected and approved.

Flooring- Estimate received for dustless floor repair. Board approved purchase. Amy will reach out to the contractor to schedule start date.
ADJOURNMENT              

Jean Whalen made a motion to adjourn, 2nd by Heidi Ouderkirk
Next meeting May 15, 2017

Respectfully submitted

Heidi Ouderkirk

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DeRuyter Free Library

Board of Trustees Meeting

March 13, 2017

Amy Downs called the meeting to order.

Attendance taken –All present.

The minutes of the previous meeting were reviewed- one correction needed and updated in reference to Saturday hours listed vs extended. Approved with correction.

Treasurer’s report was presented and accepted.

Director’s report – Upcoming Events: March 16th Create your Own Shamrock Magnet/Pin, March 21st Peep Show, March 30th Book Club Edible Mystery’s

OLD BUSINESS

Shelves in History Room- No updates from contractors

DeRuyter Library Charter- Draft was completed and suggested edits have been submitted. Awaiting final status.

Board Development- recruitment of new board members once Charter is updated will be essential.

Chairs Update- Computer chairs will be ordered this month and sitting chairs are awaiting delivery.

NEW BUSINESS 
ADJOURNMENT              

Pat Finnie made a motion to adjourn, 2nd by Jean Whalen
Next meeting April 10, 2017

Respectfully submitted

Heidi Ouderkirk

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DeRuyter Free Library

Board of Trustees Meeting

February 23, 2017

Amy Downs called the meeting to order.

Attendance taken –All present.

The minutes of the previous meeting were reviewed and

accepted as written.  

Treasurer’s report was presented and accepted.  We greatly

appreciate Gerald’s years of dedication and service.

Director’s report – Upcoming Events: Blind Date with a Book February 1st -28th, Love Your Library Board Event February 1st-28th, Make Your Own Valentine February 9th, Card Game Extravaganza February 21st, Book Club February 23rd. Senior Tax Prep was cancelled. Annual report completed and filed.

OLD BUSINESS

Sincere thank you to Gerald Wood and Bert Ufford as their terms expire.

Comfort chairs have been ordered and awaiting arrival. Aurora presented several options for computer desk chairs- the ‘Library wood chair’ was agreed upon- 10 chairs will be ordered.

Shelves in the History room – Still awaiting an estimate by subcontractor, Dan Ashcraft. Also discussed display for primary donor.

Changing Hours of the Library- It was agreed to change the library hours, after review of historic stats. New library hours affected are Thursdays the removal of the 7pm-9pm slot yet increasing from 9:00-7:00. Also the extension of Saturday hours to 1pm. This change will be implemented on March 1st. Volunteers will be notified of changes by Aurora.

Magnets will need to be ordered now that hours have been changed with new logo.

NEW BUSINESS 

Logo- Four options were reviewed and historic honored logo was selected.

DeRuyter Free Library Charter: A discrepancy within our Library charter versus our library’s bylaws was found when completing the Annual Report- the Charter states we are to have five voting members while the Bylaws state 7. It was agreed upon that Aurora will look into changing the Charter to increase our board capacity to seven voting members.

ADJOURNMENT              

Pat Finnie made a motion to adjourn, 2nd by Jean Whalen

Next meeting March 13, 2017

Respectfully submitted

Heidi Ouderkirk

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DeRuyter Free Library

Board of Trustees Meeting

January 9, 2017

Jean Whalen called the meeting to order.

Attendance taken –.Amy Downs and Heidi Ouderkirk absent.

The minutes of the previous meeting were reviewed and accepted as written.  

Treasurer’s report was presented and accepted.  Gerald stated that we have received the money from the DCS proposition. 

Director’s report – Upcoming events Jan. 26th , Photo 101 with Elena Haskins, and Book Club.

OLD BUSINESS

Wood floors by computers – No update as yet

Gerald presented some sample chair gliders he got from Dick Smith, for our consideration, to be installed on the bottom of chair legs to help prevent further damage.  Aurora has also done some research into these and will present her findings at the next Board meeting.  This purchase has been tabled for now.

Comfortable chairs – Gerald brought more fabric sample for us to choose from as our other choice was no longer available.

Shelves in the History room – Gerald will contact Matt about his availability for building these and obtain an estimate from him for the work.

NEW BUSINESS

Library magnets – This has been tabled for now as Aurora is working on a new logo for the library. 

Changing Library hours – Tabled for now.  We need to get numbers of users for the hours in which changes are being considered before changing.  Some ideas for changes were – no longer having the 7 to 9 pm slot on Thursday but instead staying open til 7 pm like on Tuesdays, also extending the Saturday hours 9 am to 1pm.

We discussed possible names for new Board Members.

ANNOUNCEMENTS         

EXECUTIVE SESSION

ADJOURNMENT

Bert Ufford made a motion to adjourn, 2nd by Gerald Wood

Next meeting February 13, 2017

Respectfully submitted

Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

December 12, 2016

 

Amy Downs called the meeting to order.

Attendance taken – Pat Finnie absent.

The minutes of the previous meeting were reviewed and accepted as written.  

Treasurer’s report was presented and accepted.

Director’s report – Upcoming events – Board Game Extravaganza 12/27 all day, Book Club 12/29 1pm.

OLD BUSINESS

Wood Floors – Gerald tried to contact Matt Lagoe about what is the best way to refinish the floor but didn’t connect with him.  Gerald will try again.

Comfortable Chairs – Gerald contacted Dick Smith and brought fabric samples for us to choose from.  Gerald will contact Dick again to see about getting two separate chairs in the chosen fabric and a price for the purchase.  The purchase of new computer chairs has been tabled for now, Gerald will as Dick if there are other choices available.

NEW BUSINESS

Aurora has been contacted by an Ithaca college student who has requested an intern position at the Library for the month of January.  This will be at no cost to the Library.  The Intern will take part in improving our social media and may also do photography program for our patrons.

Charging Station – Ebsco will provide a free charging station for our patrons use.  This will allow patron to charge items such as phones, i-pads, kindles, etc..

Gerald suggested we have some more bookshelves built to be put in the History room under the windows, and that we have Matt Lagoe do the construction as he built the others.

We need new Board members as Gerald and Bert’s term end in February.  Please bring suggestions for new members to our next meeting.

ANNOUNCEMENTS         

EXECUTIVE SESSION

ADJOURNMENT

Jean Whalen made a motion to adjourn, 2nd by Maurine Brown

Next meeting January 9, 2017

Respectfully submitted

Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

November 14, 2016

 
 

Amy Downs called the meeting to order.

Attendance taken – Heidi Ouderkirk and Maurine Brown absent.

 The minutes of the previous meeting were reviewed and accepted as written.  

 Treasurer’s report was presented and accepted.

 Director’s report – Upcoming events – 11-19 Party for Jean Browngart, 11/29, 12/1 & 12/3 Cards for Troops,

Book Club 12/1 and 12/29.

 OLD BUSINESS

 Jean Whalen made a motion to adopt the 2017 proposed budget, 2nd by Pat Finnie.  Motion passed unanimously.

 Wood Floors – Gerald will contact Matt Lagoe about what is the best way to refinish the floor.

 Comfortable Chairs – Gerald did contact Dick Smith but hasn’t heard back from him yet.  Gerald will contact him again.

 NEW BUSINESS

 Jean’s Party – set up will take place at 1:30 pm.  Party is from 2-4 pm on November 19th.

 Knots of Love- The program will continue with a new co-ordinator taking over for Rose.

 Coffee –  The Board is still against the idea of having coffee served in the Library.

 ANNOUNCEMENTS         

 EXECUTIVE SESSION

 ADJOURNMENT

Amy Downs made a motion to adjourn, 2nd by Gerald Wood

Next meeting December 12, 2016

 Respectfully submitted

 Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

October 17, 2016  

 

Amy Downs called the meeting to order.

 Attendance taken – All present.

 The minutes of the previous meeting were reviewed and accepted as written.  

 Treasurer’s report was presented and accepted.

 Director’s report – Paint Night with Erica Bailey, Oct. 20th, 7pm, Book Club Oct. 27th.  New service that is being offered by MidYork, Envision ware for wireless printing.  The cost of this service would be $500 per year.  Aurora will bring more information on this for our next meeting.

 OLD BUSINESS

 Wood floors by computer area – Gerald suggested we contact Matt LaGoe about what finish was used on the floors during reconstruction.

 Paper Towel/Soap dispenser for Children’s room – The Board approved the purchase of these items from Amazon.

 NEW BUSINESS

 Comfortable chairs for the library- Gerald will contact Dick Smith to see if chairs matching the sofa can be purchased, and also for computers.

 Board Member terms – Gerald Wood and Bert Ufford terms are up in February 2017.  Names of possible replacement board members were discussed.

 The 2017 Budget to be voted on in November was the focus of the remainder of the meeting

 ANNOUNCEMENTS         

 EXECUTIVE SESSION

 ADJOURNMENT

Jean Whalen made a motion to adjourn, 2nd by Pat Finnie

Next meeting November 14, 2016

 Respectfully submitted

 Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

August 8, 2016 

 
 

Amy Downs called the meeting to order.

 Attendance taken – All present.

 The minutes of the previous meeting were reviewed and accepted as written.  

 Treasurer’s report was presented and accepted.

 Director’s report – Programs going well.  SRP ends this week.  Story hour with Danita Kinner “Seashore”8/15/16, Paint Night with Erica 8/25/16.

 OLD BUSINESS

 DeRuyter Firemen’s FairIf available please meet at the Library at 9 am on Thursday, August 11 to load books to be taken to and set up at the Fair.  Cash box will once again be kept in the Main Headquarters building when sale is closed.  Aurora will print price lists to hang at the Fair.  Prices will be the same as in the past.  Paperback 25¢ each or 5 for $1.00, Hardcovers $1.00 each or 6 for $5.00.  With fill a bag sale on Sunday.

 The Library will be closed all day August 11th, please come and see us at the Fair.

 Lap top purchase – The laptop will purchased through MidYork and will be sent to us when everything has been installed and ready for use.

 NEW BUSINESS

 Gerald will check with Randy, at the Drift In before our next meeting to pay for volunteer certificates.

 MidYork Library Board – We have been requested to nominate someone to become a member of the MidYork Library Board.  Aurora will check with Maryann Marr to see if she is interested and then put out an e-mail to all volunteers to see if there is and interest there.

 ANNOUNCEMENTS         

 EXECUTIVE SESSION

 ADJOURNMENT

Heidi Ouderkirk made a motion to adjourn, 2nd by Bert Ufford

Next meeting September 12, 2016

 Respectfully submitted

Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

July 9, 2016

Amy Downs called the meeting to order.

Attendance taken –Julie McIntosh absent.

The minutes of the previous meeting were reviewed and accepted as written.  

 Treasurer’s report was presented and accepted.

Director’s report – Programs going well.  SRP starts next week.  Erica may have another Paint Night in August.

 OLD BUSINESS

 New Laptop purchase – Aurora presented a couple of options for purchase.  She will check with MidYork to see if the one chosen meets the requirements and then go ahead with purchase.  Jean Whalen made a motion to purchase  new laptop 2nd by Bert Ufford.  Motion passed unanimously.

 Joyce McMasters has requested a written request for removal of the Tioughnioga Lake Association and Tioughnioga Lake Preservation Foundation’s file cabinet.  Amy Downs will compose and mail the requested letter.

 NEW BUSINESS

 It is with much sadness that we accept the resignation of Board member Julie McIntosh.  We thank her for her service and wish her well.  Jean Whalen made a motion to nominate Pat Finnie to fill the Board vacancy and finish Julie’s term, 2nd by Heidi Ouderkirk.  Motion passed unanimously.  Welcome our current volunteer, Pat, and thank you for joining our Board of Trustees.

 Fair Book Sale – Set up for the fair will be Thursday morning 8/11/16.  Amy Downs will contact Danita to reserve our space in the Wood building.  Gerald asked that we get about 40 shipping boxes for Better World Books before the end of the fair to make the removal process easier.  Aurora will put out a sign-up sheet at the Circ desk for volunteers to sign up to cover 2- hour time slots at the fair.

 ANNOUNCEMENTS         

Gerald suggested a new program – Pokemon.

 EXECUTIVE SESSION

 ADJOURNMENT

Gerald Wood made a motion to adjourn, 2nd by Amy Downs

Next meeting August 8, 2016

 Respectfully submitted

 Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

June 13, 2016

Amy Downs called the meeting to order.

Attendance taken –Julie McIntosh, Heidi Ouderkirk absent.

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

OLD BUSINESS

Lake Association File Cabinet – We welcomed Carol Jeschke and Joyce McMaster to our meeting.  These ladies spoke to us about what would be kept in the file cabinet located currently in the History room and who would have access to it, along with giving us some background information about each of their respective entities (Tioughnioga Lake Preservation Foundation and Tioughnioga Lake Association).  After careful consideration, it was decided unanimously that the due to space constraints for our own items we would ask to have the cabinet removed.  If we can’t house things for the all other individual groups, in all fairness, we can’t do it for one.

NEW BUSINESS

 New Laptop purchase – Aurora will get quotes form Mid York for next month’s meeting.

 Yard Sale – The DeRuyter Town Sales date is set for July 9th.  We will have our usual book table set up for donations and may have extended hours for the day.

SRP Schedule – Mon. Pre School July 11th – August 8th, Tues., July 12th – August 9th, 1st grade – 3rd grade @ 9:30-10:30, and 4th grade – 6th grade @ 11:00-12:00

Library proposition results – 5/17/2016 public vote were 174 yes votes and 32 no votes, the proposition passed by 84%.

ANNOUNCEMENTS

We were featured on New York Upstate, Facebook page.  Gerald will conduct a tour of the Library for Alumni weekend.

EXECUTIVE SESSION

ADJOURNMENT

Gerald Wood made a motion to adjourn, 2nd by Jean Whalen

Next meeting July 11, 2016

Respectfully submitted

Bert Ufford

*******************************************

DeRuyter Free Library

Board of Trustees Meeting

May 9, 2016

 
 

Amy Downs called the meeting to order.

 Attendance taken –All present.

 The minutes of the previous meeting were reviewed and accepted with a few minor changes. Changes were to last name spelling and title for Carol Jeschke and last name spelling for Ray Schwock. As we were unaware that there are two seperate entities concerning the Lake, (Tioughnioga Lake Association and Tioughnioga Lake Preservation Foundation) we mistakenly addressed Carol by the incorrect title.

Treasurer’s report was presented and accepted.

OLD BUSINESS

 Outside Bike Rack – Jean Whalen made a motion to purchase from Amazon an outside bike rack for $319.99, motion 2nd by Julie McIntosh.  Motion passed unanimously.

 Lake Association File Cabinet – Carol Jeschke could not make it to this month’s meeting will try to and attend June’s meeting.

 990 Tax Form – Gerald reported that the 990 Tax form is complete and has been submitted.  Ray Sschwock was able to complete this at a significant savings over the Bonidio Group. Ray & Co. does not digitalize our books, but we have the 990 copy. So far Gerlad has kept our books and statements anyways. Also, Ray issued a letter acknowledging, as accurate, our cash balance for 2015. 

 NEW BUSINESS

 Volunteer recognition – Amy D. will contact Randy at the Drift In and see if it is okay to do certificates again this year for all volunteers for either a sundae or a flurry.

 ANNOUNCEMENTS

 EXECUTIVE SESSION

 ADJOURNMENT

Maurine Brown made a motion to adjourn, 2nd by Bert Ufford

Next meeting June 13, 2016

 Respectfully submitted

Bert Ufford

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       DeRuyter Free Library

           Board of Trustees Meeting

           April 11, 2016

Amy Downs called the meeting to order @ 7:05pm.

Attendance taken-  Bert Ufford and Heidi Ouderkirk absent.

The minutes of the previous meeting were reviewed and accepted.

Treasurer’s report presented and accepted.  Expenditures for March were $ 2,942.16.

Director’s Report– Tax preparation programs have been a success as well as the St. Patrick’s shamrock making and the 7 entries for the Peep Show! Upcoming events: Earth Day Display all April, an additional Never Too Old Coloring Day to be held April 7th and 26th, and a Up Cycle program –turning old jeans or sweatshirt into something useful on 4/28. Stats were up from last month and our local artist, Erica Bailey, will be conducting a Paint Night on May 19th from 3-5pm to offer a basic watercolor class.

Old Business

Dan Degear has OK’ed a commercial bike rack for outside the main door. Carol Jeschke, from the Lake Preservation, met with Aurora about the file cabinet. No key has been found yet, but they wish to store more Lake Preservation files with Lake Association at the library (which can be digitized) and will give us a yearly donation.  We will ask a representative to attend our next trustees meeting to clarify how much material they have and where we will store it.

New Business

1.The 990 needs to be filed in May. The representative from the Bonadio Group he has been working with left and Gerald contacted a new more economical company that can digitize his longhand accounts. Ray Schwock from New Woodstock as agreed to do this for us this year and all agreed to break from Bonadio at this time.

  1. National Library Week and Library workers Appreciation on April 19th.
  2. Material for the Budget Vote in May has been given to DCS.
  3. Discussion on how to add to the Historical Room the remaining Memorial plaques and pictures of significance we have left.

Adjournment– Motion to adjourn made by Julie McIntosh, 2nd   by Gerald Wood @ 8:00pm

Next meeting May 9, 2016

Respectfully submitted,

Jean Whalen

***********************************************

DeRuyter Free Library

Board of Trustees Meeting

March 14, 2016 

 

 

 Amy Downs called the meeting to order.

 Attendance taken –Julie McIntosh absent.  We welcome our newest Board member Heidi Ouderkirk.

 The minutes of the previous meeting were reviewed and accepted as written. 

Treasurer’s report was presented and accepted.   Gerald has sent our annual letter to the School requesting the Library proposition be added to the May budget vote.

 Director’s report –Upcoming programs – Tax Prep 3rd day added for March 29th.  Make and take a Shamrock pin or magnet 3/17, Peep Show 3/22.

 OLD BUSINESS

 Motion was made by Jean Whalen to adopt the Conflict of Interest Policy and Whistle-blower Policy with changes made, 2nd by Gerald Wood.  Motion passed unanimously.

 NEW BUSINESS

 Outside Bike Rack – Amy D, will contact Dan Degear for approval and Aurora will present possible choices for approval.

 Lake Association File Cabinet – Aurora will check with Maryanne about accessibility.

 ANNOUNCEMENTS

 Scholastic Books – Aurora has purchased books with money credited to us from past sale.  We now have 14 new items which include audio books, YA books and some graphic novels.

 EXECUTIVE SESSION

 ADJOURNMENT

Gerald Wood made a motion to adjourn, 2nd by Maurine Brown

Next meeting April 11, 2016

 Respectfully submitted

Bert Ufford

***********************************************

DeRuyter Free Library

Annual Meeting of the Board of Trustees

February 8, 2016

 

 

Amy Downs called the meeting to order.

 Attendance taken ~ Jean Whalen absent. 

 The minutes of the 2015 annual meeting were reviewed and accepted as written.

 Treasurer’s report was presented and accepted.

 Election of Board Members –

 Nancy Schlosser has finished her second five year term, we thank her for her service and wish her well.  Nancy’s replacement will be Heidi Ouderkirk.

 Gerald Wood has agreed to stay on for another year.  Thanks Gerald.

 The Slate of officers for 2016 was presented as follows:

           Amy Downs    President

Jean Whalen    Vice President

Gerald Wood  Treasurer

Bert Ufford     Secretary   

 The secretary cast one ballet for the slate of officers. 

Bert Ufford made a motion to adjourn, 2nd by Gerald Wood.

Respectfully submitted

Bert Ufford

************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

February 8, 2016 

 
 

Amy Downs called the meeting to order.

 Attendance taken –Jean Whalen absent, Bert Ufford and Maurine Brown arrived late.

 The minutes of the previous meeting were reviewed and accepted as written. 

Treasurer’s report was presented and accepted.  

Director’s report –Upcoming programs – Make your own Valentine’s (2/11, all day), Senior Tax Prep 2/16 and 3/8, Board Game Extravaganza (2/18, all day), Knots of Love 2/23. And Book Club 2/25.

 OLD BUSINESS

 Piano – Names were put into a hat and the new owner of the piano is Shari Elliott.

 NEW BUSINESS

At the recent DAC meeting Aurora attended it was advised that we develop the following policies, Conflict of Interest and Whistle Blower.  Amy Downs and Aurora will work on the development of these policies and bring to the Board for final approval.

 ANNOUNCEMENTS

 EXECUTIVE SESSION

 ADJOURNMENT

Julie McIntosh made a motion to adjourn, 2nd by Nancy Schlosser

Next meeting March 7, 2016

 Respectfully submitted

Bert Ufford

**********************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

January 11, 2016

Amy Downs called the meeting to order.

Attendance taken – Nancy Schlosser and Julie McIntosh absent.

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.  We will carry over a portion of the 2015 book budget into 2016.  This is because of the change in personnel and the long wait period for a new credit card to be issued in Aurora’s name.  No card made for no purchases and hence the money left in the budget for purchase of books.

Director’s report – Upcoming programs – 1/12 Lego Build, 1/21 Brain Teaser Trivia, 1/26 Knots of Love, 1/28 Book Club

OLD BUSINESS

 Music Net – This service will continue for the month of January and then be done.

Piano – We can let it go to some needy home.  Amy D. will contact Mrs. Stearns at school and see if she has a student in need of a piano.  If no interest there we will then look to other areas for removal.

NEW BUSINESS

 Purchasing Pen/Bookmarks that advertise the Library – We will not be going with the pushy salesperson that keeps contacting Aurora as we prefer to use local sources.  Aurora will look into other providers and bring her findings to Board again.

Board member terms – Gerald has agreed to continue on for another year.  Nancy Schlosser’s term is up, we will need to find a replacement for her position.

ANNOUNCEMENTS

Our Annual meeting will take place before our regular meeting on February 8, 2016, at 7pm, immediately followed by our regular meeting.

EXECUTIVE SESSION

ADJOURNMENT

Gerald Wood made a motion to adjourn, 2nd by Jean Whalen

Respectfully submitted

Bert Ufford

*********************************************

DeRuyter Free Library

Board of Trustees Meeting

December 14, 2015

Amy Downs called the meeting to order.

Attendance taken – Jean Whalen absent.

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

Director’s report – Upcoming programs – Knots of Love 12/15, Volunteer Christmas Party 12/18, and National Card Playing Day 12/29

OLD BUSINESS

 2016 Budget – Gerald and Aurora were able to complete and submit the required information for the State Comptroller online, and was it accepted as within the limits.  Julie McIntosh made a motion to adopt the 2016 Budget as presented, 2nd by Nancy Schlosser.  Motion passed unanimously.

Piano – Amy D will check with Amy C to see what direction to take.

Bulletin Board – Aurora presented several to choose from.  Motion made by Julie McIntosh to purchase a 3’by4’ wooden frame bulletin board from Amazon, 2nd by Nancy Schlosser.  Motion passed unanimously.

Laminate Machine – Aurora presented several to choose from.  Motion made by Julie McIntosh to purchase a lamination machine from Amazon, 2nd by Amy Downs.  Motion passed unanimously.

NEW BUSINESS

Coffee/Hot Tea – as decided previously, we will not make this a service we provide.

Music Net 2016 – we will not renew our service for this for 2016.

ANNOUNCEMENTS

 EXECUTIVE SESSION

ADJOURNMENT

Julie McIntosh made a motion to adjourn, 2nd by Nancy Schlosser

Next meeting is on January 11, 2016.

Respectfully submitted

Bert Ufford

********************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

November 9, 2015

 
 
 
Amy Downs called the meeting to order.
 
Attendance taken –all present.
 
The minutes of the previous meeting were reviewed and accepted as written. 
 
Treasurer’s report was presented and accepted.  
 
Director’s report – Knots of Love is once again meeting at the library on the 3rd Tuesday of the month.  Upcoming events Open house on Monday, November 30, from 1pm to 4pm.  Come and meet our new Director.
(Nancy and Jean volunteered to make cookies for this event.)
 
OLD BUSINESS
 
Budget – Is tabled for approval until next month.  Gerald will look more in depth as to what is required for the Comptroller’s form submission.  He will check with Amy C., and Aurora will check with her contacts.
 
Piano – not keeping the piano, still need to contact the family to see if they want it back and further instructions from them.
 
NEW BUSINESS
 
Community Bulletin Board – Aurora will check into prices on these and bring to next meeting.  This could be used to advertise Library events and for other community members events as well.
 
Lamination machine – Aurora will check into prices on this also.  This could be offered as a service to patrons for a small fee along with our own use.
 
Amazon Prime – Nancy Schlosser made a motion to purchase a yearly subscription to Amazon Prime.  2nd by Jean Whalen.  Motion approved unanimously.
 
Rug in Children’s room – this rug is getting rather dirty and smelly and in bad need of cleaning.  Amy Downs will ask Jeremy Small if he is still cleaning carpets, if not we will look into alternate cleaners.
 
ANNOUNCEMENTS
 
EXECUTIVE SESSION
 
ADJOURNMENT
Julie McIntosh made a motion to adjourn, 2nd by Nancy Schlosser
Next meeting is on December 14, 2015.
Respectfully submitted
Bert Ufford

*******************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

October 12, 2015

Amy Downs called the meeting to order.

Attendance taken –Julie McIntosh and Maurine Brown absent.

The minutes of the previous meeting were reviewed and accepted as written.

 Treasurer’s report was presented and accepted.

 OLD BUSINESS

 It is with deep regret that we say goodbye to Amy Curtis, a Farewell reception will be held on Saturday November 7th from 2-3pm.  Set up will be at 1:30pm.  Amy D., will get a sheet cake, Jean W will get punch, and Bert will make invitations and get paper products and utensils.  We cannot thank Amy enough for all that she has done to make the Library what it is today and we wish her well in her next grand adventure.

NEW BUSINESS

We welcome our new Director Aurora Cookhouse, on Monday, October 19th.  Aurora will be transitioning that week with Amy to take over on her own the following week.  Amy C, has agreed to be on call as needed if questions or concerns arise.

Piano – What to do with the piano has been tabled for now.

CNY Living History Center- A member of the museum visited the library recently.  They have requested to borrow our “Coat Hanger Plaque”.  They would like to use this in a display at the museum for a School House exhibit.  There will be a plaque with DeRuyter Free Library on it so people know what it is and where it came from.

The remainder of the meeting was spent on developing our 2016 Budget.

ANNOUNCEMENTS

EXECUTIVE SESSION

ADJOURNMENT

Nancy Schlosser made a motion to adjourn, 2nd by Gerald Wood

Next meeting is on November 9, 2015.

Respectfully submitted

Bert Ufford

********************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

August 10, 2015

 
 
 
Amy Downs called the meeting to order.
 
Attendance taken –Nancy Schlosser and Maurine Brown absent.
 
The minutes of the previous meeting were reviewed and accepted as written. 
 
Treasurer’s report was presented and accepted.  
 
Director’s report – Art show and SRP going well.  Will have final wrap up stats for SRP next month.  Adult tutoring sessions have begun with one student working with Terry Ann Smith.
 
 
OLD BUSINESS
 
Fair Book Sale – Sale brought in $671.25 over the weekend.  Gerald and Amy C together with their families did clean up and boxed up over 40 boxes to be sent to Better World Books.  More boxes are needed for the remaining books.  Thanks to Amy and Gerald and families for their excellent clean up.  
 
NEW BUSINESS
 
Art Display – We need names of artists to contact about future shows.
 
 
Hiring process – Amy D. will place a basic ad in the Hi Neighbor for the Director’s position.  The ad will state no phone calls please.  Applicants should mail or e-mail all resumes to the Library.  Amy C. will put out a notice to the  Mid York community.  
 
 
ANNOUNCEMENTS
 
We are in bad need of more volunteers, especially for Tues and Thurs evenings.  Please direct all potential volunteers to come in and fill out an application at the library.
 
EXECUTIVE SESSION
 
 
ADJOURNMENT
 
Jean Whalen made a motion to adjourn, 2nd by Julie McIntosh
 
Next meeting is on September 14, 2015.
Respectfully submitted
Bert Ufford

********************************************************************************

********************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

June 8, 2015

 
 
 

Amy Downs called the meeting to order.

Attendance taken – Julie McIntosh absent.

 The minutes of the previous meeting were reviewed and accepted as written. 

 Treasurer’s report was presented and accepted.    Gerald has received an approval letter from the Bonadio Group, stating our books are in good shape.  The 990 tax form has been completed and filed on time. Thanks go out to Gerald for all his hard work on this and for installing the new bricks in the sidewalk.

 Director’s report – SRP kickoff is scheduled for June 20th from 1pm –2:30pm. 

 OLD BUSINESS

 Cash Collection Policy – Policy approval tabled for now.  We’ll discuss again at next meeting.

 Mid York automation fee proposition vote passed 27 to 1.

 NEW BUSINESS

 Computer update in Children’s room – It’s okay to go ahead with the prior approved purchase of the new computer.

 Desk Purchase – This is for the new computer for the children’s room.  Further research is needed on this purchase.  Would, like the desk to match current single computer desks in main room.

 Change in Fair Book Sale location – We have been asked to move from our usual spot to the opposite wall.  Amy D will contact people in charge to find out more information on this move.  It is approved as long as we don’t lose any space.  More space would be even better.

 Books offered during Town Sales day – The town sales will be held on July 11th.  It was agreed that we would do this, but only during the hours that we are usually open on Saturdays.  Set up on the Thursday before and tear down after we close on Saturday.  Books offered for a donation.  Paperback 25¢ each or 5 for $1, Hardcovers $1 each for 6 for $5.

 SRP schedule – Starts Monday, July 6 and the finale with a magician is at 10:30am on August 11th.  Monday Pre K-K at 10:30-11:30, Tuesday 1st – 3rd grades at 9:30-10:30 and 4th-5th grades at 10:45-11:45.  Tuesday evening from 6-7 will be the Teen group.

 ANNOUNCEMENTS

 The Library Proposition voted on with the School budget passed by 83% with

242 for and 49 against. 

 New York State Ins. Fund requires that we obtain proof of Workers Compensation Ins. carried by all performers.  Amy C has received this form from the Magician that will be performing for the SRP finale.  We need this in case we are ever audited.

 Doug Marshall has donated some rugs for the library’s use.  Not sure where to put them yet.

 EXECUTIVE SESSION

 The Board adjourned to Executive Session for the purpose of discussing personnel issues.

 ADJOURNMENT

 Nancy Schlosser made a motion to adjourn, 2nd by Maurine Brown

 Next meeting is on July 13, 2015.

Respectfully submitted

Bert Ufford

**********************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

June 8, 2015

 

 
 

Amy Downs called the meeting to order.

 Attendance taken – Julie McIntosh absent.

 The minutes of the previous meeting were reviewed and accepted as written. 

 Treasurer’s report was presented and accepted.    Gerald has received an approval letter from the Bonadio Group, stating our books are in good shape.  The 990 tax form has been completed and filed on time. Thanks go out to Gerald for all his hard work on this and for installing the new bricks in the sidewalk.

 Director’s report – SRP kickoff is scheduled for June 20th from 1pm –2:30pm. 

 OLD BUSINESS

 Cash Collection Policy – Policy approval tabled for now.  We’ll discuss again at next meeting.

 Mid York automation fee proposition vote passed 27 to 1.

 NEW BUSINESS

 Computer update in Children’s room – It’s okay to go ahead with the prior approved purchase of the new computer.

 Desk Purchase – This is for the new computer for the children’s room.  Further research is needed on this purchase.  Would, like the desk to match current single computer desks in main room.

 Change in Fair Book Sale location – We have been asked to move from our usual spot to the opposite wall.  Amy D will contact people in charge to find out more information on this move.  It is approved as long as we don’t lose any space.  More space would be even better.

 Books offered during Town Sales day – The town sales will be held on July 11th.  It was agreed that we would do this, but only during the hours that we are usually open on Saturdays.  Set up on the Thursday before and tear down after we close on Saturday.  Books offered for a donation.  Paperback 25¢ each or 5 for $1, Hardcovers $1 each for 6 for $5.

 SRP schedule – Starts Monday, July 6 and the finale with a magician is at 10:30am on August 11th.  Monday Pre K-K at 10:30-11:30, Tuesday 1st – 3rd grades at 9:30-10:30 and 4th-5th grades at 10:45-11:45.  Tuesday evening from 6-7 will be the Teen group.

 ANNOUNCEMENTS

 The Library Proposition voted on with the School budget passed by 83% with

242 for and 49 against. 

 New York State Ins. Fund requires that we obtain proof of Workers Compensation Ins. carried by all performers.  Amy C has received this form from the Magician that will be performing for the SRP finale.  We need this in case we are ever audited.

 Doug Marshall has donated some rugs for the library’s use.  Not sure where to put them yet.

 EXECUTIVE SESSION

 The Board adjourned to Executive Session for the purpose of discussing personnel issues.

 ADJOURNMENT

 Nancy Schlosser made a motion to adjourn, 2nd by Maurine Brown

 Next meeting is on July 13, 2015.

Respectfully submitted

 Bert Ufford

**********************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

May 11, 2015

 
 
 

Jean Whalen called the meeting to order.

 Attendance taken – Amy D arrived a few minutes late.  All present.

 The minutes of the previous meeting were reviewed and accepted as written. 

 Treasurer’s report was presented and accepted.  

 Director’s report – Amy C. Met with Tara Truett with Madison County Reads Ahead.  Terri Smith has volunteered to be a tutor for anyone 18 and older.  The adult screening will take place at the library and then they will work with Teri. 

 OLD BUSINESS

 Cash Collection – Still a work in progress.

Patron Access Lower levels at off hours – Alarm system is in place as of May 1st.  Alarm will sound if tripped during off hours, alerting everyone to unauthorized access on other levels.

 NEW BUSINESS

 Volunteer Appreciation – We will do Drift In certificates again this year for all our volunteers.

 990 Form – Contract has been signed, the cost this year is $1750.  Gerald is certain that this will be done on time.

 Mid York new automation fee proposition – Circulation charges will be based on the Library’s budget.  Our circ charges may go down some (45%), while other libraries will see an increase some as much as (250%).

 ANNOUNCEMENTS

ADJOURNMENT

Julie McIntosh made a motion to adjourn, 2nd by Jean Whalen

Next meeting is on June 8, 2015.

Respectfully submitted

Bert Ufford

***************************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

April 13, 2015

Jean Whalen called the meeting to order.

Attendance taken – Everyone present

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.  The annual 990 Tax form is due in mid-May.  Gerald will start work on this soon.

Director’s report – Upcoming events May 7-28 Teen SRP kickoff group, May 18- June 6 DCS Student Art showcase, AARP Driver’s Safety TBD.  This year’s SRP theme is Super Heroes.  Tax prep was well attended this year and Chuck would like to add a third day for next year.

OLD BUSINESS

 

Cash box – Need more cash for making change, which defeats the purpose of having less cash in house.  Not sure on solution, will keep working on, as this is a work in progress.

NEW BUSINESS

Coffee Table – Gerald has gone to see Dick Smith.  He has a table that matches the couch for $250.  Jean Whalen made a motion 2nd by Nancy Schlosser to purchase the coffee table.  Motion passed unanimously.

Patrons in lower levels – There have been some young adult patrons in the lower levels when the areas are not open for business.  Amy C. Will ask Dan about locking their door and how to handle this ongoing problem.

Volunteers – We are need of more volunteers.  Amy C will put out on Social media the need for more volunteers and also an ad in the Hi, Neighbor and school bulletin.

ANNOUNCEMENTS

 

ADJOURNMENT

Gerald Wood made a motion to adjourn, 2nd by Bert Ufford.

Next meeting is on May 11, 2015.

Respectfully submitted

Bert Ufford

**********************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

February 12, 2015


Jean Whalen called the meeting to order. (This meeting was scheduled for 2/9/2015 and was postponed due to a winter storm.)

Attendance taken – Amy Downs absent

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

Director’s report – Upcoming events – 2/14 Mystery LEGO build, 2/17 3D printer training, 2/25 Senior Tax Prep, 3/2 through 3/27 DCS PARP “Read the Rainbow”

OLD BUSINESS

Old fines – Planned timeline for forgiving lost books.  A motion was made by Gerald Wood that we forgive any fees for lost items for anything prior to 2010 and for those patrons that we know have moved out of the area.  2nd by Bert Ufford.  Motion passed unanimously.  We will readdress this each year, and keep trying to recover fees or lost items from patrons still in the area.

NEW BUSINESS

Cash collection – We will start keeping track of what money has come in and log what it is was for printing, faxes, books, etc..  We still need to update our policy for petty cash for audit purposes.

Purchase of replacement children’s books – While weeding books in the children’s room, Amy has come across some really loved books that are in rough shape.  As these are still much loved books they should be replaced.  Amy asked how they should be purchased and paid for.  It was decided that this money should not be taken out of the book budget money but, to use money from gifts and memorials unless the money was earmarked for something else specifically.

ANNOUNCEMENTS

ADJOURNMENT

Nancy Schlosser made a motion to adjourn, 2nd Julie McIntosh.

Next meeting is on March 9, 2015.

Respectfully submitted

Bert Ufford

**********************************************************************************************************
DeRuyter Free Library
Annual Meeting of the Board of Trustees
February 12, 2015

Jean Whalen called the meeting to order. (This meeting was scheduled for 2/9/2015and was postponed due to a winter storm) 

Attendance taken ~ Amy Downs absent.

The minutes of the 2014 annual meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

Election of Board Members –

Amy Downs has finished her first full five year term and has agreed to another five years.  Thank you Amy.

The Slate of officers for 2015 was presented as follows:

            Amy Downs    President

            Jean Whalen    Vice President

            Gerald Wood  Treasurer

            Bert Ufford     Secretary

The secretary cast one ballet for the slate of officers.

Jean Whalen made a motion to adjourn, 2nd by Nancy Schlosser.

Respectfully submitted

Bert Ufford

 **********************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

January 12, 2015

Amy Downs called the meeting to order.

Attendance taken – all present

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

Director’s report – Upcoming programs

3D printer training- Feb break for kids.

Amy is weeding and shuffling books in children’s room.  May notice things have been moved.

OLD BUSINESS

Board member vacancy – Amy Downs made a motion to nominate Maurine Brown to fill the Board vacancy, 2nd by Jean Whalen.  Motion passed unanimously.  Welcome Maurine, and thank you for joining our Board of Trustees.

Bert Ufford made a motion to donate our old printer the St. Lawrence Church, 2nd by Julie McIntosh.

Motion passed unanimously.

NEW BUSINESS

Old fines – It was decided that we would forgive anyone who has late fees for overdue items, this amounts to around $800.  These were fees that were incurred before we put the no fines policy into effect.  The bills on patron accounts for lost items will remain on their accounts.

ANNOUNCEMENTS

Our lease needs to be signed for another year.  We will read it over first before we commit to signing it.

Our Annual meeting will take place before our regular meeting on February 9, 2015

ADJOURNMENT

Julie McIntosh made a motion to adjourn, 2nd by Bert Ufford.

Next meeting is on February 9, 2015.

Respectfully submitted

Bert Ufford

 ***************************************************************************************************************

DeRuyter Free Library

Board of Trustees Meeting

December 8, 2014

 

Amy Downs called the meeting to order.

Attendance taken – Nancy Schlosser absent

The minutes of the previous meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

Director’s report – Upcoming programs

Dec. 13th First Grade Field Trip, Dec. 14th Volunteer Secret Santa, Dec. 29th National Card Playing Day program

 

OLD BUSINESS 

Board member vacancy – We welcomed Maurine Brown to our meeting.  Maurine is observing for this meeting and will then decide if it is something she wants to commit to.  Thanks Maurine for giving us a chance.

Copy/ Print / Fax Pricing Policy – Jean Whalen made a motion to adopt the printer policy. 2nd by Amy Downs.

All in favor motion carried.  A school student UPK-12 or a tutor, the first 5 black and white copies are free if it is school related.  Tax form copies, also the first 5 black and white copies are free.  Black/White copy or print 20¢ per page, Color copy or print 50¢ per page.  Fax $1.00 per page with a $20 max charge per job. Senior Citizen black/white 15¢ per page, color copy/print and fax same as general public. **Patrons are responsible for all copies that are made, regardless of printing unintentionally or accidentallyd. **

Gates Money – Amy C. will use the remaining money for 3D printer supplies.

NEW BUSINES

Old Printer donation – Amy C. will ask the Historical Society or Ruritan if they are interested in the printer.

Patron Conduct / Youth Supervision – Bert Ufford made a motion to change our Library Rules of Conduct policy, 2nd by Julie McIntosh.  We will the raise the age of unattended children from 6 to 12 without parent or guardian supervision. And add a No Food or Drink clause.  All in Favor Motion carried.

 

Julie McIntosh made a motion to adjourn, 2nd by Amy Downs.

Thanks, Amy C for the wonderful Christmas cookies.

 Next meeting is on January 12, 2015.

Respectfully submitted

Bert Ufford

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DeRuyter Free Library

Board of Trustees Meeting

November 10, 2014

‘,
Amy Downs called the meeting to order.
Attendance taken – All present
The minutes of the previous meeting were reviewed and accepted as written.
Treasurer’s report was presented and accepted.
Director’s report – Upcoming programs
Nov. 13th Art display opening: Through My Eyes; the photography of Tim Etter. 7pm, refreshments, Amy D –cheese, Jean – cookies.  Nov 18th final cooking class – desserts, Nov. 19th Cards for Troops – we’ll cover the shipping cost for this.
OLD BUSINESS
 
Board member vacancy – We’ll give Harold Norton a week to deicide and then go to the next name on the list.  Next on list is Maurine Brown, Chris Millett and Cindy Donaghue.
Final Gates expenditure- New circ desk printer installed and useable $250 and $80 for cartridge refill.  Amy C. will check the price of a monitor for the final $70.
Jean Whalen will have the Joan Ball photo mounted.  Thanks Jean.
 
NEW BUSINESS
 
Jean Whalen made a motion, 2nd by Bert Ufford to approve the 2015 budget of $41,160 with a tax levy increase of $693 for the DeRuyter School District proposition.  Passed unanimously. (6 for 0 against)
OSC audit seminar – Amy D. and Gerald attended seminar.  There are many changes that need to be made and we should tackle these a few at a time.
1. We need to develop and keep a list of our technology assets with our policy book.
2. Petty cash – we should give patrons a receipt for money taken in, a log should be kept with volunteers counting money in box at shift start and end, two person sign off on count.  Amy C. will make needed purchases with credit card, not petty cash.
3. Overdues / Fines / Lost Item Fees – Amy C. will ask Mid York to run a report on patron bills.
4. Bills – Should they be approved at Board meetings prior to paying?  We decided at this time this is not necessary. Gerald will bring copies of original bills to meetings each month for our review.
5. Book sales – We are allowed to have 1 event per year without having to pay sales tax.  It was decided that this event would remain the sale at the fair and to not to have the sale in July anymore.
Printer/Copy Policy – Copies of policy should be posted by the computers and sign in sheet.  If it’s printed you pay for it.  If it is a school student UPK-12 or a tutor, the first 5 black and white copies are free if it is school related.  Tax form copies, also the first 5 black and white copies are free.  Black/White copy or print 20¢ per page, Color copy or print 50¢ per page.  Fax $1.00 per page with a $20 max charge per job. Senior Citizen black/white 15¢ per page, color copy/print and fax same as general public.
Missing items – There have been some music CD’s missing from the bag.  Amy C. has an idea of where the items are going.  We’ll give it a month to see what happens.
 
 
Nancy Schlosser made a motion to adjourn, 2nd by Julie McIntosh
Next meeting is on December 9, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library

Board of Trustees Meeting

October 20, 2014

Amy Downs called the meeting to order.
Attendance taken – Amy Worlock absent
The minutes of the previous meeting were reviewed and accepted as written. 
Treasurer’s report was presented and accepted.  
Directors report – Upcoming program.  Oct. 23rd Teen Murder Mystery Night.
OLD BUSINESS
Board member vacancy – Amy D., will contact Amy W., to see if she still intends to be a board member.  If Amy W., does not wish to continue as a board member we will ask Pam Walters and Harold Norton if they are interested.
 
NEW BUSINESS
 
Final Gates expenditure – A printer and cartridges to replace the public printer at the circ desk.  Julie M., made a motion to purchase the printer, 2nd by Jean W.   All in favor, motion carried.
By-Laws Board Member terms of office – Motion made by Nancy S., to extend term of office for the treasurer by one year, and to be voted on each year, 2nd by Bert U.   Gerald’s term will not expire until 2016, and may then be extended for another year if he so chooses.  All in favor, motion carried. 
Jean W. Presented a photo of Joan Ball for display in the children’s room.  Amy C., will ask Maryanne about ideas on how best to display and what type of name plaque.
3-D Printer – volunteer training, Amy C., would like to offer training for this and will try to set up a schedule.
Work was completed on the 2015 budget for approval at our next meeting.
Julie McIntosh made a motion to adjourn, 2nd by Amy Downs
Next meeting is on November 10, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library

Board of Trustees Meeting

September 8, 2014

Amy Downs called the meeting to order.
Attendance taken – Jean Whalen absent
The minutes of the previous meeting were reviewed and accepted as written. 
Treasurer’s report was presented and accepted.  Gerald has spoken to a member of the Burdick family and they say to use the in memory donations anyway we choose.
Amy D. will call Randy to get a final tally on the Drift In certificates turned in by our volunteers.
Directors report – 9/16 Tromptown Historical Society presentations.
Refreshments list:        Nancy – cookies
                                    Julie – water if needed
                                    Amy C. – cheese
                                    Amy D.            – Crackers
OLD BUSINESS
Federal World Books will take any book left over from book sale.  They provide boxes and even pay for shipping.
Library Audit – have until the 19th of Sept to RSVP for this seminar at MidYork on the 23rd from 4pm to 6 pm.  Any and all are welcome to attend.
Name display – Gerald has cut the wooden slats down and is having them framed with one of the hooks.  Thanks again to Gerald for taking this on.
 
NEW BUSINESS
 
SRP wrap up – The program was well attended.  The Art program was once again a big hit as well as the finale with the MOST.  Thanks Amy C. For all that you do for our young patrons.
The Budget will be the focus of our next meeting.  A change to our next meeting date – we will meet on Oct. 20th instead of Oct. 13th which is Columbus Day.
Julie McIntosh made a motion to adjourn, 2nd by Bert Ufford
Next meeting is on October 20, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library

Board of Trustees Meeting

August 11, 2014

Amy Downs called the meeting to order.
Attendance taken – Nancy Schlosser
The minutes of the previous meeting were reviewed and accepted as written. 
Treasurer’s report was presented and accepted.   Gerald will use the money from the Friends Group to cover the cost of the Drift In certificates for our volunteers.
Directors Report – SRP ends August 18th and Amy will have a report at out next meeting.  AARP Drivers Safety course well attended.  September 16, Tromptown Historical Society Program @ 6pm and Mad House Lecture @ 7pm by Michael Keene.  This lecture discusses Insane Asylums of Madison County, refreshments may be needed and we will discuss at our next meeting.   September 23rd Cooking class by Rhonda Hammond-Arnsby, Healthy Cooking on a budget.    The cooking class will be held once a week through the holidays.  There should be no promotion of Rhonda’s business at these classes.  Amy C., will ask Maryanne about adding no promotion of business to our volunteer application.
OLD BUSINESS
 
Joan Ball pictures – None as of yet.  Jean took a picture of Joan and will bring it to our next meeting.
Air Conditioning temp.  Gerald lowered the temp to 76.  So far no comments or complaints.
Board member – Gerald talked to Amy W and she wanted to be here.  Amy D. will call and see if she is still interested before we try and contact anyone else.
 
NEW BUSINESS
 
Book Sale update – We made $505 dollars at this year’s sale.  All the books have been moved back to the closet downstairs or taken to recycling.  Better World Books takes old books and also pays for the shipping and provides the boxes to ship them in.
OSC Library Audit – This audit is being completed at all public libraries and they will get to our library eventually.  MidYork is having a meeting on September 23rd from 4-6pm.  Gerald and Amy D will try and attend.
Amy C., will be on vacation from 8/21 thru 8/28.
 
Julie McIntosh made a motion to adjourn, 2nd by Bert Ufford
Next meeting is on September 8, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library

Board of Trustees Meeting

June 9th, 2014

Amy Downs called the meeting to order.
Attendance taken – everyone present.
The minutes of the previous meeting were reviewed and accepted as written. 
Treasurer’s report was presented and accepted.   Gerald spoke with Craig Brown in regards to the money we have received in memory of Jeanette Brown.  He would like to see it go towards the Pre-School story hour and children’s programming.
OLD BUSINESS
 
New Board member, Amy D contacted Amy Worlock and she seemed interested in becoming a Board member.  She may miss the first few meeting to start with.
Fun Flicks outdoor movies.  Jean spoke more about this, would like to have it be a community event with many sponsors to cover the cost.  We provide the movie and not charge movie goers for attending.
NEW BUSINESS
 
Bonadio – Our 990 tax forms have been filed.  The Bonadio group recommends that we have monthly bank reconciliations signed at our monthly board meetings.  President, Amy D will sign these, this is to cover ourselves for any future audits we may have.
Joan Ball photos – We would like to have some photos of Joan posted near her name plaque.  What we have are not the best, we need to canvass others to see what if any they may have.
Code Green – The school held their Code Green Drill here in the building, with 3rd – 5th grade in the Library.  Everything went smoothly.
Summer Book – we will not be having a summer book sale in July.  We will still have our annual sale at the Fair in August.
SRP – June 21st from 1-3 will be the Kick-off for the SRP.  The MOST will be our ending entertainment.  Denise Whalen will also be having an Art program again this year.
Amy C. will not be at our next meeting.  Amy is taking part in a Summer Musical at the Fayettville-Manlius high school.  She will play the part of Old Woman #2.  Break a leg Amy.
Nancy Schlosser made a motion to adjourn, 2nd by Amy Downs.
 
Next meeting is on July 14, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library

Board of Trustees Meeting

May 12th, 2014

Amy Downs called the meeting to order.

Attendance taken – Bet Ufford absent.

 The minutes of the previous meeting were reviewed and accepted as written.

 Treasurer’s report was presented and accepted.

 OLD BUSINESS

 Board Member – Amy D. contacted a potential new Board member and at this time no one has accepted.

 Wainscoting – Gerald called Tim Etter to speak with him about ideas on how to display wainscoting. They will discuss in again in June.

 Dolly Parton Imagination – There was an error on the submission of Dolly Parton Imagination applications but applicants should be receiving there book within the month.

 NEW BUSINESS

 Library hour change –Amy C. presented the idea of opening the library on Wednesdays from 2:00 – 4:00 for a middle high school program.  A volunteer would also be needed to cover Wednesdays.  Amy C. would then leave at 3:00 Tuesdays.   Library will be closed July 5, 2014.  Amy C. will put a notification in the paper.  Motion was made by Jean Whalen and 2nd by Nancy Schlosser.

 Bricks – Gerald spoke with Dan Degear regarding his thoughts on a pattern of adding new bricks.  Gerald will work on putting the 8 bricks in. Another application was received for the memory bricks.

 Bonidio Group – Gerald delivered paperwork to group.  Extension is being filed for the Fed Form 990. This form is proof that we are a non-profit. Library Board will receive a letter from Bonidio stating all is in order.  Total charge is $1,075.

 Broken Window – A window was broken in the history by someone throwing a rock.  Cops were called.  This will be covered by insurance if the town decides to submit it.

 Joan Ball – Gerald spoke with Maryanne and she suggested that the library display a picture of Joan Ball.

 Outdoor Movies – Jean discussed the idea of joint sponsoring an outdoor movie.  Jean has all of the information that she will share.

 Art Show – DeRuyter High School’s artwork will be on display beginning May 31st. Refreshments will be provided. (Julie-water, Jean-cookies, Nancy-fruit, Amy C-cheese and Amy D. – crackers)

 Nancy Schlosser made a motion to adjourn, 2nd by Jean Whalen.

 Next meeting is on June 9, 2014.

Respectfully submitted

Julie McIntosh

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DeRuyter Free Library

Board of Trustees Meeting

April 14th, 2014

Amy Downs called the meeting to order.

Attendance taken – Nancy Schlosser absent.

The minutes of the previous meeting were reviewed and accepted as written. 

Treasurer’s report was presented and accepted.   

 

OLD BUSINESS

Amy D. Contacted the list of potential new Board Members and neither were available at this time to join our Board.  We brainstormed two new names Bailey Coon and Jen Ladd, Amy D., will try again and see if they are interested.

Wainscoting display – Gerald has agreed to take this project on.  He will make a display to be hung up in the History Room.  Thanks Gerald.

SRP Purchase – Motion was made by Bert Ufford and 2nd by Amy Downs to purchase a 3D Printer and supplies, also when needed a new laser printer for at the Circ desk for public use.  All in favor, motion passed unanimously.

NEW BUSINESS

Volunteers Appreciation – It was decided to again do gift certificates for the Drift Inn for all volunteers.  Amy D., will talk to Randy to be sure he is okay with this.  Amy C., will get a current list of volunteer names to Bert, who will mail the certificates out when Amy D., gets the approval from Randy. 

Amy D. received a letter requesting help with tuition for a local college student.  We as a Board decided that we will not be honoring this request as it would open us up to honor all future requests.

Amy C., will be out on the 23rd of April.

Trustee training originally scheduled for March 26th has been changed and is now being offered on Wednesday, April 30th in Morrisville.  There will be refreshments but no dinner.  All are welcome to attend.

Jean Whalen made a motion 2nd by Julie McIntosh to purchase more rods for displaying art work.  Motion passed unanimously.

Julie McIntosh made a motion to adjourn, 2nd by Bert Ufford.

Next meeting is on May 12, 2014.

Respectfully submitted

Bert Ufford

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DeRuyter Free Library
Board of Trustees Meeting

March 10, 2014

Amy Downs called the
meeting to order.Attendance taken –all presentThe minutes of the
previous meeting were reviewed and accepted as written.Treasurer’s report was
presented and accepted.OLD BUSINESSWe developed a list of potential new Board Members.  Amy D., will contact Amanda Graham, Gloria
Hakes to see if they are interested.Wainscoting display – Gerald will discuss this with Maryann and Darla and
see what their idea is for this display and develop a plan.NEW BUSINESSDoll House Raffle – Lynn
Jackson has donated a doll house that she won at a raffle.  We will check with Dan to see if it is okay
for us to hold our own raffle.  If so,
tickets will be sold from now until SRP kickoff in June.  It may be okay as long as we refer to the
tickets cos as a donation.Disposal of TV in
children’s room.  The TV still works and
it will be donated to a needy family by way of the Food Pantry.  Thanks Amy D.SRP Program purchase using
Gates money – Amy C has suggested that we purchase a 3D printer.  Makerbot mini for $1375.  We would charge a small fee for the use of
this printer to cover the cost of supplies.  We need to get more information such as voltage needed to run it, size
of printer and the cost of a cart to keep it on, before we can vote on the
purchase.There is a training
seminar being offered at Mid York headquarters in Utica on March 26th for
Board of Trustee members.  The seminar is
titled the Unquiet Zone.  Diner is at 5pm
followed by the seminar at 6pm.  Any are
welcome to attend.Amy D asked that
volunteers, Ginger and her two helpers, please fill out applications, to be
kept on file.Thank you notes will be
sent out to Tom Brown for his delicious cookies and service as a Board member
and also to Dick Smith for the donation of the clocks.Nancy Schlosser made a
motion to adjourn, 2nd by Jean Whalen.Next meeting is on April
14, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library
Board of Trustees Meeting

ANNUAL PUBLIC MEETING

February 10, 2014

Amy Downs called the meeting to order.

Attendance taken ~ Tom Brown absent.

The minutes of the 2013 annual meeting were reviewed and accepted as written.

Treasurer’s report was presented and accepted.

Election of Board Members –

Julie McIntosh has finished the term she was filling for Maryanne Marr and has been unanimously elected to serve her first full five year term.

Tom Brown has resigned his position as Board member effective February 10, 2014.

The Slate of officers for 2014 was presented as follows:

Amy Downs    President
Jean Whalen    Vice President
Gerald Wood  Treasurer
Bert Ufford     Secretary

The secretary cast one ballet for the slate of officers.

Jean Whalen made a motion to adjourn, 2nd by Nancy Schlosser.

Respectfully submitted
Bert Ufford

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Amy Downs called the meeting to order.Attendance taken – Tom Brown absent.
The minutes of the previous meeting were reviewed and accepted as written.Treasurer’s report was presented and accepted.Director’s report – We need to reach more people for Dolly Parton.  Maybe put flyers out at public locations.  Amy C will copy some and try and distribute
them in the community.Tom Whitmarsh will be our next Artist to display; his opening will be sometime late March.Ginger Martin had a good turnout for the Valentine’s card program with 24 in attendance.OLD BUSINESSGerald presented us with a clock he found at Dick Smith’s.  This clock will fit our needs and can be mounted on the wall.  Thanks Gerald for
taking this on.NEW BUSINESSMaryanne Marr has asked if we are going to follow through with the display of original wainscoting and hooks with children’s names.  Amy C searched for these and will ask Maryanne for more info on their exact location.  We will discuss this more at our next meeting.Volunteer application ~  This person had admitted freely that she has a felony conviction on record.  She’s open to discuss it.  It was agreed that if the rest of her references check out she can be approved.We have been chosen to become a part of the Edge Initiative funded by the Gates Foundation.  58 libraries in the nation participate in this program.  They will come and do an analysis of the Library and tell us where we are headed as far as our technology and ways in which to improve.With Tom Brown’s resignation, we need to come up with s list of possible candidates for his replacement.  Try and think of some names to bring to next month’s board meeting.Julie McIntosh made a motion to adjourn, 2nd by Bert Ufford.Next meeting is on March 10, 2014.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library
Board of Trustees Meeting

January 13, 2014

Amy Downs called the meeting to order.  The minutes of the previous meeting were reviewed and accepted with one minor change. Removal of the word bond from the Old Business, Building Fund notes.
Treasurer’s report was presented and accepted.  Motion made by Jean Whalen and 2nd by Amy Downs, to follow recommendations made by the Edward Jones adviser as to the best way to invest our money.  Motion passed unanimously.
Director’s report –
Thanks go out to Amy C for all that she does.  We are hearing good things from the community about all the great things happening at the Library.
  
OLD BUSINESS
New Computers for Circ Desk and History room.  They are both here and all set up and being used.  Amy C will check into a genealogy program/subscription for the history room.  She will also check with Caz to see what they use.
Amy C had a suggestion a use of the Gates money.  The children’s room computers need new mouse’s.  This will be added to next month’s agenda.
NEW BUSINESS
Memory Book – Maryann Marr has completed this for our review.  It will be updated annually.
Weather related closings – If we are in a state of emergency then we should definitely close.  Other weather related closings should be made by Amy C and two Board Members.  Closings if possible should be called into the TV stations.
Purchases for Art Displays – We are in need of more rods for hanging of art work.  Motion was made by Amy D and 2nd by Julie McIntosh to purchase 8 more rods for art displays.  Motion passed unanimously.
Bert Ufford made a motion to adjourn, 2nd by Jean Whalen.
Next meeting is our annual meeting on February 10, 2014 at 7pm followed immediately by our regular meeting.
Respectfully submitted
Bert Ufford
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DeRuyter Free Library
Board of Trustees Meeting

December 9, 2013 

In Amy Downs absence, Jean Whalen called the meeting to order.  The minutes of the previous meeting were reviewed and accepted as written.
Treasurer’s report was presented and accepted.
Director’s report –
January 4, 2014, at 10am will be the opening of Andrea Sutherland’s quilt exhibit.  Refreshments will be the same as in the past.             Nancy – Cookies                     Jean – Fruit            Amy D. – crackers                  Amy C. cheese
                          Bert – paper products             Julie – water 
OLD BUSINESS
January 11, 2014 will be the kick off for the Dolly Parton Imagination Library.
Possible book theft – There is a total of 44 books of the same genre missing.  Amy C. will put a notice in the newsletter about the missing items.  Amy will also ask some possible people who may know about the missing items.
Building Fund – Gerald has spoken with Claude and he assures Gerald that we are all done with any more big expenses.  Dan Degear says we may still have a minor expense with the stairwell camera.
Bert Ufford made a motion to close out the current Building fund account, 2nd by Nancy Schlosser.  The money which is close to $20k, from this account will be deposited in an investment account with Jim Hopkins.  Gerald has suggested that we invest it in stocks and bonds as we are now in a position that we won’t need it for some time.  Motion passed unanimously.
NEW BUSINESS
Amy C. has received word that Madison County is to reinstate all funding to non-profits such as ourselves back to 100%.
Purchase of a computer desk for the local history room.  Gerald Wood made a motion to purchase a desk, 2nd by Julie McIntosh.  The desk will be similar to the small ones that we got for the public computers in the main room of the library.  Motion carried unanimously.
Julie McIntosh made a motion to adjourn, 2nd by Tom Brown.
Next meeting is. January 13, 2014
Respectfully submitted
Bert Ufford
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